Software that fits the way you work

When custom is worth it, what stands after one or two weeks, and the kind of thing we build.

10 examplesA first working version is usually available within one to two weeks.

Off-the-shelf software is almost always the cheapest choice. If it fits. For accounting, email and calendars you should not have anything built, because that is a solved problem and you would only be running behind everyone else’s development.

Custom gets interesting exactly where you differ from the rest. That is the place a package pushes you into a detour: an extra spreadsheet on the side, a field called “notes” that everyone fills in differently, or three people retyping the same thing every morning because system A and system B do not talk. That detour has a price that never appears on an invoice, and it runs on every year.

What we usually build

Almost everything we build falls into three kinds. A portal for your customers, where they see for themselves what they would otherwise call about. An internal screen for your own people: plan, enter, check, sign off. And a tool that does one specific calculation or assessment that currently needs one colleague’s knowledge.

They have one thing in common: they sit on top of the data you already have. We do not create a second truth. If your customer records are in your CRM, that is where they stay and the application reads along. That is dull, and dull is the point, because an application that keeps its own copy of the customer data is, a year later, the reason nobody knows which address is right.

What you get in the first weeks

Not a design on paper you wait half a year for. Usually there is something that genuinely works within one or two weeks: one screen, with your own data in it, that you can click through. It is not finished, and that is the idea. Something you can use tells you more in ten minutes than three meetings about how it ought to be.

After that it grows piece by piece, in the order that saves you the most. What works stays, and what turns out to be wrong gets thrown away while throwing it away is still cheap.

Custom web applications

An application that fits the way your team works: customer portals, dashboards and internal tools. On top of the systems you already have, or in place of the five you are currently tying together.

Tell us your idea

How to tell this is about you

The spreadsheet has become the system

There is one file that holds everything, everyone works in it, and nobody dares change anything any more.

You pay for three packages and work around all three

The thing you actually need is in none of them, so it happens in between, by hand.

Customers call for a status

They want to know where their job stands, and every time you look it up across two or three screens.

The field knows something different from the office

The schedule changes at the office, and the people on site hear about it by phone, or not at all.

What that looks like in practice

No client names and no screenshots of someone else’s system, but the kind of applications we build. Filter by your industry or by the department where the work sits.

A portal where your client sees where things stand

Today: Clients call to ask where their job is, and every time you look it up across three screens.
What you get: Their own environment showing jobs, documents and invoices, with a status that comes straight out of your system. Not a second system for you to maintain.
What it saves: The status calls disappear, and the client can see work is happening without having to ask.
In Construction & installation: The client sees the schedule, the snagging points and photos of what is finished.
In Professional services: The client sees live assignments, booked hours and the documents waiting for them.
In Accounting & administration: The client uploads documents and sees which deadlines are still open.
In Energy & sustainability: The client follows the application, the survey, the install date and the yield afterwards.
For Customer service: Your phone still rings, but about something you can actually do something about.
For Operations & planning: The status the client sees changes because you did the work, not because someone updated it.

Construction & installationProfessional servicesAccounting & administrationEnergy & sustainabilityCustomer serviceOperations & planning

Planning that is right on the phone in the field

Today: The schedule lives in a spreadsheet, gets emailed round on Friday and has already changed by Monday.
What you get: One schedule where the office moves jobs around and the people in the field see what is on right now on their phone, with the addresses, the details and the sign-off afterwards.
What it saves: Nobody drives to an address that was moved yesterday, and changes no longer have to be phoned round.
In Construction & installation: The crew sees the address, the key arrangement and what was left over yesterday.
In Transport & logistics: The driver sees their runs, the loading and unloading arrangements, and signs off en route.
In Healthcare & wellbeing: The carer sees the route, the notes per client and the time allocated.
In Real estate & property: The inspector sees which buildings are due today and which reports belong to them.
For Operations & planning: The planner moves a job and is done with it; nobody has to be called after.

Construction & installationTransport & logisticsHealthcare & wellbeingReal estate & propertyOperations & planning

A pricing tool that gives everyone the same number

Today: Every estimator has their own spreadsheet, and nobody is quite sure which version is the right one.
What you get: One tool with your own tiers, margins and exceptions built in, which produces the quote in your own layout. Anyone changing a rate changes it in one place.
What it saves: Producing a quote takes minutes, and two colleagues answering the same question land on the same price.
In Construction & installation: Hours, materials, subcontracting and risk margin, with the tiers you actually use.
In Engineering & manufacturing: Machining times, material price and batch size, into a per-unit price that holds up.
In Energy & sustainability: Panel count, roof type, cabling and the payback time the customer asks about.
In Agri & food: Hectares, season and market price, in a quote that can go out the same day.
For Sales: A price from the tool is a price you can explain, even when the customer keeps asking.
For Operations & planning: Estimating and work preparation run on the same numbers.

Construction & installationEngineering & manufacturingEnergy & sustainabilityAgri & foodSalesOperations & planning

Registrations that arrive complete

Today: A registration comes in as a PDF or an email, and half the details still have to be chased afterwards.
What you get: An intake screen that thinks along: it asks only what is needed at that point, validates what it can, and files the registration straight into the system it belongs in.
What it saves: No more back and forth about missing details, and the registration is processed before anyone opens it.
In Healthcare & wellbeing: An intake that captures the referral, the insurance and the care question before anyone is on the phone.
In Education & training: A registration that captures the course, prior education and payment method in one go.
In Professional services: A request that collects the documents up front, so the first meeting is about substance.
In Recruitment & staffing: A sign-up that captures availability, paperwork and preferences in one pass.
For Customer service: Your first message to someone is about the case itself, not about the three things still missing.
For Finance & admin: The billing details come from the same form, so the first invoice is right too.

Healthcare & wellbeingEducation & trainingProfessional servicesRecruitment & staffingCustomer serviceFinance & admin

Stock tracked with the phone in your hand

Today: You only really know what is in the warehouse or in the van once you go and look.
What you get: Scanning with the phone camera, booking stock to a van, a project or a location, and an order list that keeps itself up to date the moment something drops below the agreed level.
What it saves: You stop arriving on site without a part, and purchasing no longer has to order on gut feeling.
In Hospitality & catering: Kitchen and bar stock, counted before the order goes out to the wholesaler.
In Retail & e-commerce: What is in the shop and in the stockroom, counted without closing the doors.
In Engineering & manufacturing: Parts and tools, booked to the order they are going to.
In Transport & logistics: Roll cages, pallets and packaging, counted where they actually stand.
In Agri & food: Crop protection, seed and feed, with the batch numbers you have to be able to show.
For Operations & planning: The order list is already filled before anyone on site notices something has run out.

Retail & e-commerceEngineering & manufacturingTransport & logisticsAgri & foodHospitality & cateringOperations & planning

Inspections recorded on site, even without signal

Today: Photos and notes are taken on site, and in the evening someone types a report out of them.
What you get: An app that walks through the fixed checkpoints, attaches photos to the right one and produces the report itself. With no signal it keeps working and syncs as soon as it is back online.
What it saves: The report is done before the van is back at the yard, and the photos sit with the finding instead of in someone’s phone.
In Real estate & property: Handover inspections, with photos per room and a report the tenant can sign.
In Construction & installation: Snagging points per room, with photos and the party that has to fix it attached.
In Agri & food: Field checks, with coordinates and photos attached to the right record.
In Energy & sustainability: Inspections on installations, with serial numbers, readings and a signature on the spot.
For Operations & planning: Whoever did the inspection does not have to spend an hour on it at home.

Real estate & propertyConstruction & installationAgri & foodEnergy & sustainabilityOperations & planning

Time tracking people do not work around

Today: Hours get filled in from memory on Friday, or not at all, and invoicing waits for them.
What you get: Entry in a few taps on the phone, showing only the projects someone is actually on, a reminder on Friday afternoon instead of three emails, and a live view of what is still missing.
What it saves: Hours are complete before the weekend, and invoicing no longer waits on one colleague.
In Hospitality & catering: Hours worked per shift, with the evening and weekend premiums already in them.
In Professional services: Hours per assignment and per work type, so the post-calculation is not a discussion.
In Construction & installation: Hours per project and per budget line, including for the crew that never opens a laptop.
In Accounting & administration: Hours per client and per task, showing what falls outside the fixed fee.
In Recruitment & staffing: Agency workers hours, approved by the hirer, ready for payroll.
For Operations & planning: Even people who never open a laptop still fill it in, because it happens on the phone.
For Finance & admin: On Friday afternoon you see who still has to fill in, instead of discovering it on Monday.

Professional servicesConstruction & installationAccounting & administrationRecruitment & staffingHospitality & cateringOperations & planningFinance & admin

The spreadsheet the whole company runs on, as a real application

Today: There is one file that holds everything, everyone works in it, and nobody dares change anything.
What you get: The same logic, but as an application: permissions per role, a history of who changed what, and no single bad paste that breaks the formulas.
What it saves: The work carries on the way everyone knows it, but it no longer falls over, and you can add a colleague without half an hour of explanation.
In Professional services: The file where projects, staffing and invoicing all live on one tab.
In Retail & e-commerce: The list of purchase prices and margins three people work in at the same time.
In Construction & installation: The budget sheet copied from project to project, drifting a little further with every copy.
In Healthcare & wellbeing: The rota that goes round on Friday and whose latest version is never certain.
For Operations & planning: You no longer wait for a colleague to close the file before you can get in.
For IT: A leaving colleague loses access in one action instead of across five files on four drives.

Any industryOperations & planningFinance & adminIT

Timetable, sign-ups and memberships in one place

Today: The timetable is on the site, sign-ups are in an app, memberships in a spreadsheet and the payments somewhere else again.
What you get: One environment where members sign up, see their membership or pass and cancel themselves, and where you see who is coming, who is leaving and which payment is open.
What it saves: The admin around your members stops costing evenings, and you see a cancellation coming instead of receiving it.
In Sport, fitness & wellbeing: Timetable, trial classes, memberships and class passes, with the direct debit attached.
In Education & training: Enrolments per group, attendance and invoicing per participant.
For Customer service: A question about an unpaid month or a missed class gets answered without opening three systems.
For Finance & admin: You see which payments are open without keeping a file alongside your system.

Sport, fitness & wellbeingEducation & trainingCustomer serviceOperations & planningFinance & admin

Several sites you can actually put side by side

Today: Each site keeps records its own way, and afterwards it turns out you are comparing apples with pears.
What you get: One environment where every site records the same things and sees its own numbers, while you have them side by side. What deviates stands out instead of sitting in a folder.
What it saves: A site that is drifting stands out in the week itself, not in the quarterly figures.
In Hospitality & catering: Opening and closing, temperature logs, cleaning and breakages, recorded the same way per site.
In Retail & e-commerce: Stock, till differences and store reports, per shop and side by side.
In Sport, fitness & wellbeing: Class occupancy, equipment maintenance and reports per location.
In Healthcare & wellbeing: Reports, checks and staffing per location, in one shape you can compare.
For Management: You see which site is out of line and why, without making five phone calls.
For Operations & planning: Each site manager fills in the same thing, so the comparison actually holds.

Hospitality & cateringRetail & e-commerceSport, fitness & wellbeingHealthcare & wellbeingManagementOperations & planning

The other services

All services →

FREE

Find out where it sits in your business

Enter your website and we read it. Within five minutes you have three to five concrete opportunities in your inbox, each with what we saw on your own pages.

Take the AI scan

No sales pitch, no obligations.

Ready to reach your goals with Omcircle?

Let's talk!

Book a call right away or send a message first. Whichever you prefer.

no obligations ✦

Book a callHalf an hour on video, at a time you pick Send a messageA personal answer within two working days